Job Description

PRIMARY DUTIES

Provide administrative support to the Unidade de Informação Financeira. Other duties include the following: 

• register general incoming and outgoing correspondences in the appropriate books and responsible for good maintenance of office administrative files;

• working in close coordination with HR/Administration Department of BCTL to: provide secretarial administrative support for meetings, workshops; handle meeting appointments and assist UIF visitors; handle staff leave record; and preparation of related travel arrangements for official purposes within and outside the country;

• identify office equipment needs and preparing internal Memo for its acquisition;

• register office equipment and ensure the inventory record well maintained and updated;

• register meetings, conferences, workshops, seminars attended by UIF personnel both at national and at international level;

• performing other administrative duties that may be assigned from time to time by the immediate supervisor and Executive Director.

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Qualification:

The candidate should have at minimum a Bachelor's Degree. Some working experience in technical and administrative duties with training in the field of administration, as well as spoken and written in English and/or Portuguese languages will be a plus. The candidate should have Microsoft Word and Excel skills as a minimum condition. The candidate should have good communication skills; interpersonal relationship behavior, teamwork, strong commitment to prioritize work, and strong moral character.

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Report to:

Operational Manager, UIF